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Sponsored by Lorman Education
Product ID: 403561EAU
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Pros and Cons of Electronic Communication on a Construction Project

OnDemand Webinar (92 minutes)

Understand the important elements to consider when establishing and maintaining an electronic document management system.A successful line of communication between the shareholder and design and construction participants on a project is an essential element in ensuring that projects are completed on time and within pre-defined cost parameters. Merriam-Webster defines communication as a process by which information is exchanged between individuals through a common system of symbols, signs or behaviors. In the design and construction process, this includes the exchanging of contract documents, drawings and specifications prepared to specify the scope of work and party contractual responsibilities, and the exchange of information that is developed throughout the design and construction process to either clarify expectations or document performance. The evolution of digital and electronic communication over the past 20 years has changed the manner in which construction project documentation is prepared, distributed and stored. This material will focus on addressing important elements to consider when establishing and maintaining an electronic document management system for use on your project.


James F. Gallagher, P.E., F.ASCE, Resolution Management Consultants, Inc.


Electronic Communication on Construction Projects

• Evolution Over the Past 20 Years

• Types of Electronic Documentation

- Contract Documents

- Project Controls

- Requiring Action

- Archival/Monitoring Purposes

Development, Maintenance and Archival Considerations

• Project Correspondence - Hard Copy vs. Electronic

- Format and Content

- Collaboration Process

- Recipients

• Attachment of Files

• Draft vs. Final Work Product

• Document Management System in Field

• Files Requiring Archival

- Job Cost Reports

- Critical Path Method Schedules

Accessibility, Portability and Ease of Retrieval

• Establishing Distribution and Storage Structure

• Electronic Document Management Systems

Security Concerns

• Native Files vs. Image

- Ability to Edit Electronic Files

• Sharing Files via Web/Emails

Use in Dispute Resolution

• Control Over Distribution/Access

• Optical Character Recognition (OCR) Considerations

• Project History - Photos/Timeline