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Creating a Payroll Manual: Putting Your Procedures Into Writing

OnDemand Webinar (91 minutes)

Do you have a payroll manual that is up-to-date and legally sound? Learn what needs to be included and how to respond if the DOL comes knocking.In today's litigious environment, it is a good time to audit and update your company's payroll procedures and manual. This topic is intended to provide you with information on how to put together a payroll procedures manual. This material will cover what goes into a payroll procedures manual, how to conduct an internal payroll audit, how to document payroll procedures, drafting payroll policies, and how to address employee complaints about their paycheck and dealing with DOL investigations.


Julie A. Pace, The Cavanagh Law Firm


Items to Consider Including in a Payroll Procedures Manual

• Payroll Practices

• Code of Conduct

• Integrity and Compliance

• Audits

• Record Retention

• Compliance With Wage and Hour Rules

• Travel Time

• Review of Timecards or Time Records

• New Hire Reporting

• I-9 and E-Verify Procedures

• W-4s and W-9s

• EEO-1 and Vets 100 Reports

• Affirmative Action Requirements, If Applicable

• Safety and Security Procedures

• Affordable Care Act Penalty Calculations

• Tips and Strategies for ACA Reporting and Forms

Handling Complaints by Employees

• Paycheck Audits

• Other Types of Complaints

Responding to Government Inquiries

• Handling SSN No Match Letters

• Handling Third-Party Inquiries About Identity Issues